An intranet is a restricted, private communication network organizations use for connecting, communicating and sharing. To reap the benefits of an intranet in your organization, you need to choose one of the best intranet platforms. Before you start looking for a business intranet system. Learn about the features the best intranet platforms always have. Analyze your requirements to figure out what an intranet system must be capable of doing for you. In this article, you will learn about essential features the best intranet platforms must have.
The best thing about intranet is that it has continued to evolve for more than two decades. Changes in design, the introduction of new features and integration of external social media have empowered the intranet to completely transform the way communication takes place in an organization. An internal network that was static a few decades ago is now a dynamic front door. You can incorporate social and collaborative elements into your intranet. You can personalize it and integrate it with many other applications.
What is a modern intranet?
There is no exact definition of a modern intranet. For better understanding, you can say that it is a private website that employees use to stay informed and get the job done.
If you are looking for one of the best intranet platforms, make sure that it has the following essential features:
Homepage
Your business intranet system needs this entry point that allows your employees to access content, features and tools integrated with your intranet.
Content Creation
Your employee should be able to access reference, departmental and operational content. This feature also enables your employees to create and share content.
Central Library
You need this feature to share procedures, policies and forms with your employees.
Global Search
This feature helps your employees in finding the required information effortlessly and quickly.
News and Updates
Your employees need this feature to get news and stay informed. It keeps your employees aware of the latest happenings in the organization.
Personalization
Not every piece of content is relevant for every employee. This feature allows them to get a personalized experience.
Personalized Toolbar
Provide your employees with a personalized toolbar they can use to bring together elements like links, notifications and more.
Employee Self-Service
Your employees can use this feature to complete tasks and transactions. This saves the time of the IT and HR departments.
Apps Directory
The best intranet platforms allow you to integrate different apps. Apps directory is of great use as your employees can easily access the required app.
Social Features
This feature allows employees to post blogs, like, comment and share content and take part in discussions.
Employee Directory
You need this feature to create profiles of your employees. This profile consists of the employee's photo and other details like department, skills, interests and so on.
Analytics, Content Templates and Admin Interfaces
You need this set of features to create and manage content, manage the homepage and keep track of improvements.
Collaboration Hub
It is like a central directory that provides collaboration space and other tools for collaboration.
Chatbots
Not all modern intranet platforms come with this feature. However, this feature is very useful when it comes to finding information efficiently and quickly.
Single Sign-on
User authentication is important but don't make your employees sign in at every point.
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