Are you planning to introduce an intranet in your organization? It’s a great move to improve employee engagement, communication and collaboration. However, it might not work as expected if you don’t choose the right software. With so many intranet tools available on the web, it’s not easy to select the ideal one for your firm. To help you with that, below we have given a list of tips that you should take into account when shopping for this software:
Determine Your Company Needs
The best part about intranet software is - it is highly customisable. So the first important thing you need to do before going online to shop for intranet software is to make yourself familiar with your company's needs. Remember, it's the need you need to focus on fulfilling, not the wants. Make a list of your company's requirements - asking your employees their basic requirements for an intranet (Example: employee intranet portal, email management system) and add yours to the list.
Then study that list and filter the points that are not important from the necessary ones. It's important to visit the marketplace with a clear idea of what you need and want. This way, you won't make a mistake in purchasing the wrong software that is good for nothing.
Make Sure Whatever Intranet Software You Choose - It Should Be Align With Your Business Goals
What good intranet software can do for your company if it doesn't align with your business goals. That's why it's crucial to keep in mind your business goals when choosing such a tool. If you have planned to purchase this software, then your business might be lacking in terms of productivity.
How do we know that? Simple, most businesses opt for such tools if they are looking for ways to improve productivity, employee communication and engagement in their company. Well, you might have other reasons, though. But if its productivity, then here are some points that must consider in your software:
Improve Efficiently: Your intranet software should enable your employees to access all the necessary information easily from anywhere and at any time. In addition, it must also allow them to communicate with the other employees more seamlessly. This is the best way to ensure your software proves helpful in improving the work efficiency of workers.
Strengthen Employee Collaboration: The intranet software you choose must increase your employee collaboration in order to increase business and employee connectivity.
User-interface: The user interface of your intranet should be easy to use so that your employees spend less time spending on learning how to use it and more time on actually using it and benefiting your business.
Look For That Vendor That's Reliable And Trustworthy
It's important to check how good a vendor is before checking how good their software is. Whether you are shopping for an intranet for small business or large, make sure to check the present and past of the seller. The last thing you want is to discover your vendor to be unreliable and fake after buying their software. Here are the signs of a good seller:
They offer good after-sale services and try to resolve their customers' issues as quickly as possible.
Provides a demo or trial version of their tool to help customers better understand their tool.
Reply to most of the comments related to technical glitches, software errors, and others.
Have great customer reviews.
Final Words
If you want to improve productivity, collaboration and communication within your employees, intranet software is perfect. And with these tips, you can choose the right intranet tool easily. So keep them in mind when shopping for this tool.